Sponsor Packages

Create and manage sponsorship tiers for your event.

Overview

Sponsor packages define:

Sponsorship tiers
Benefits per tier
Pricing
Deliverables

Creating Packages

Step 1: Access Sponsorship

Go to Sponsors
Click "Packages" or "Manage Packages"
Click "+ New Package"

Step 2: Define Package

Field	Description	Example
Name	Package tier	"Gold Sponsor"
Description	What's included	"Premium visibility..."
Price	Cost	€5,000
Quantity	Available spots	5

Step 3: Add Benefits

List what sponsors receive:

Logo placement
Booth space
Speaking opportunity
Attendee access
Marketing inclusion

Step 4: Save

Click "Create Package" to save.

Package Tiers

Common Structure

Tier	Price Range	Benefits Level
Platinum	€10,000+	Maximum exposure
Gold	€5,000-10,000	High visibility
Silver	€2,500-5,000	Moderate presence
Bronze	€1,000-2,500	Basic inclusion

Example Benefits Matrix

Benefit	Platinum	Gold	Silver	Bronze
Logo on website	✓ Large	✓ Medium	✓ Small	✓ Small
Social media mention	✓ 5x	✓ 3x	✓ 1x	✗
Email mention	✓	✓	✗	✗
Booth space	✓ Premium	✓ Standard	✗	✗
Speaking slot	✓	✗	✗	✗
Attendee list	✓	✓	✗	✗
Free tickets	10	5	3	2

Managing Packages

View Packages

Go to Sponsors > Packages
See all packages
View availability

Edit Package

Click on package
Modify details
Save changes

Delete Package

Open package
Click "Delete"
Confirm

Note: Can't delete packages with assigned sponsors.

Assigning Sponsors

Go to Sponsors
Click "+ Add Sponsor"
Enter sponsor details:
- Company name
- Contact person
- Email
Select package
Save

Field	Description
Company Name	Sponsor organization
Contact Name	Primary contact
Contact Email	Email address
Package	Selected tier
Logo	Company logo

Setting Up Tasks

For each package, define tasks:

Go to package settings
Click "Tasks" or "Deliverables"
Add items:

Task	Deadline	Responsible
Submit logo	30 days before	Sponsor
Provide bio	30 days before	Sponsor
Send booth materials	14 days before	Sponsor
Set up booth	Day before	Sponsor

Tracking Completion

Monitor sponsor progress:

Go to Sponsors
View task completion
Follow up on pending

Onboarding Email

After signing:

Welcome as a [Package] Sponsor!

Next steps:
1. Complete sponsor profile
2. Submit logo (deadline: [date])
3. Review deliverables checklist
4. Contact us with questions

Sponsor portal: [link]

Reminder Emails

Send reminders for:

Approaching deadlines
Missing items
Important updates

Reporting

Track sponsorship status:

Package assignments
Task completion
Total revenue
Available spots

Export Data

Download sponsor information:

Go to Sponsors
Click "Export"
Select fields
Download

Best Practices

Package Design

Offer clear value at each tier
Differentiate meaningfully
Price appropriately
Limit top tiers

Communicate proactively
Provide clear instructions
Be responsive to questions
Deliver on promises

Documentation

Written agreements
Clear deadlines
Defined deliverables
Contact information

Previous: Sponsor Engagement Next: Task Management

Meetings

Tasks