Custom Forms

Create tailored submission forms to collect exactly the information you need from speakers.

Overview

Custom forms allow you to:

• Add specific fields for your event
• Collect structured data
• Simplify the review process
• Ensure consistent submissions

Accessing Form Builder

1. Go to your event dashboard
2. Navigate to Call for Papers > Forms or CFP Settings > Form
3. View and edit your submission form

Form Structure

Standard Fields

These fields are included by default:

Field	Description	Required
Title	Talk title	Yes
Description	Talk abstract	Yes
Speaker Name	Presenter name	Yes
Speaker Email	Contact email	Yes
Speaker Bio	Speaker biography	Recommended

Custom Fields

Add additional fields to collect more information.

Adding Custom Fields

Step 1: Add New Field

1. Click "+ Add Field"
2. Select a field type
3. Configure field settings

Step 2: Configure Field

Setting	Description
Label	Field name displayed to users
Placeholder	Example text inside the field
Help Text	Additional instructions
Required	Make field mandatory
Order	Position in the form

Step 3: Save

Click "Save" to apply changes.

Field Types

Text Input

Short text responses.

Use for:

• Twitter handle
• Company name
• Website URL
• Short answers

Settings:

• Max length (optional)
• Placeholder text

Textarea

Long text responses.

Use for:

• Talk abstract
• Speaker bio
• Detailed descriptions
• Notes

Settings:

• Max length (optional)
• Number of rows

Dropdown Select

Single selection from options.

Use for:

• Talk level (Beginner/Intermediate/Advanced)
• Track/topic selection
• Talk duration
• Language

Settings:

• Options list
• Default value (optional)

Multi-Select

Multiple selections from options.

Use for:

• Topics covered
• Target audience
• Tags/categories

Settings:

• Options list
• Min/max selections (optional)

Checkbox

Yes/no or agreement fields.

Use for:

• Code of conduct agreement
• Travel assistance needed
• First-time speaker
• Recording consent

Settings:

• Default checked/unchecked

Checkboxes (Multiple)

Multiple yes/no options.

Use for:

• Available dates
• Requirements (projector, mic, etc.)
• Preferences

Radio Buttons

Single selection with visible options.

Use for:

• Yes/No questions
• Limited choices
• Preferred format

Date Picker

Date selection.

Use for:

• Available dates
• Preferred speaking day

File Upload

File attachments.

Use for:

• Presentation slides
• Speaker photo
• Supporting documents

Settings:

• Allowed file types
• Max file size

Example Forms

Conference Talk Form

1. Talk Title (text, required) 2. Abstract (textarea, required, max 500 words) 3. Talk Level (dropdown, required) - Beginner - Intermediate - Advanced 4. Track (dropdown, required) - Cloud & Infrastructure - DevOps & SRE - AI/ML - Web Development 5. Duration (dropdown, required) - 20 minutes - 45 minutes 6. Topics (multi-select) - Kubernetes - Serverless - Machine Learning - React - Python 7. Previous Recording (text, optional) - Link to past talk 8. Notes for Reviewers (textarea, optional)

Workshop Form

1. Workshop Title (text, required) 2. Description (textarea, required) 3. Duration (dropdown, required) - 2 hours - Half day - Full day 4. Level (dropdown, required) 5. Prerequisites (textarea, required) 6. Materials Needed (checkbox group) - Laptop required - Software pre-installed - Sample code provided 7. Max Participants (number, required)

Managing Forms

Editing Fields

1. Click on the field
2. Modify settings
3. Save changes

Reordering Fields

1. Drag fields to reorder
2. Or use up/down arrows
3. Save new order

Deleting Fields

1. Click the delete icon
2. Confirm deletion

Warning: Deleting a field removes data for existing submissions.

Form Preview

Before publishing:

1. Click "Preview"
2. Test the form as a speaker would see it
3. Verify all fields work correctly
4. Make adjustments as needed

Best Practices

Keep It Focused

• Only ask for necessary information
• Avoid redundant questions
• Respect speaker's time

Provide Guidance

• Use clear labels
• Add help text for complex fields
• Show examples in placeholders

Consider Review Process

• Structured data is easier to review
• Use dropdowns for categories
• Keep abstracts to reasonable length

Ensure Accessibility

• Use clear language
• Provide alternatives for file uploads
• Test with screen readers

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