Team Management

Collaborate effectively by adding team members and assigning roles.

Overview

Team management allows you to:

• Invite collaborators to help manage your event
• Assign specific roles and permissions
• Track team member activity
• Remove access when needed

Accessing Team Management

1. Open your event dashboard
2. Click "Team" or "Users" in the sidebar
3. View all team members

Adding Team Members

Inviting New Users

1. Click "+ Invite Member" or "+ Add User"
2. Enter the person's email address
3. Select a role:
   • Organizer - Full access
   • Evaluator - Review submissions only
4. Click "Send Invitation"

The invited person will receive:

• An email invitation
• A link to join the event
• Instructions to create an account (if new to Kite)

Adding Existing Users

If the person already has a Kite account:

1. Click "+ Add User"
2. Search by name or email
3. Select the user
4. Assign a role
5. Click "Add"

Available Roles

Organizer Role

Full event management access:

Use for: Co-organizers, event managers, core team

Evaluator Role

Limited to submission review:

Use for: Program committee, reviewers, judges

Managing Team Members

Viewing Team

The team list shows:

Editing Roles

1. Find the team member
2. Click "Edit" or the pencil icon
3. Change the role selection
4. Click "Save"

Removing Members

1. Find the team member
2. Click "Remove" or the trash icon
3. Confirm the removal

Note: Removing a member revokes their access immediately.

Pending Invitations

Track invitations that haven't been accepted:

1. Go to Team > Pending
2. View pending invitations
3. Options:
   • Resend - Send the invitation again
   • Cancel - Revoke the invitation

Best Practices

Team Structure

For a typical conference:

Security Recommendations

• Limit organizer access to trusted individuals
• Use evaluator role for external reviewers
• Remove access when no longer needed
• Review team list regularly

Communication

• Establish clear responsibilities
• Use comments for collaboration
• Set up team communication channels (Slack, etc.)

Team Activity

Track what team members do:

1. Go to Activity or Logs
2. View recent actions:
   • Submissions reviewed
   • Status changes
   • Settings modified

Transferring Ownership

To transfer event ownership:

1. Ensure the new owner is an organizer
2. Contact Kite support
3. Confirm the transfer

Previous: Branding & Customization Next: Event Analytics