Sponsor Portal

Dedicated dashboard for sponsors to manage their event presence.

Overview

The sponsor portal provides:

• Self-service profile management
• Task tracking
• Document uploads
• Event information access

Accessing the Portal

Login

1. Go to event website
2. Click "Sponsor Login" or "Login"
3. Enter credentials
4. Access sponsor dashboard

First-Time Access

If invited as sponsor:

1. Receive invitation email
2. Click activation link
3. Create password
4. Access portal

Portal Sections

Dashboard

Overview of your sponsorship:

• Package details
• Task summary
• Upcoming deadlines
• Quick actions

Profile

Manage your company presence:

• Company information
• Logo
• Description
• Contact details
• Social links

Tasks

View and complete deliverables:

• All tasks list
• Status indicators
• Upload functionality
• Deadline reminders

Documents

Access important files:

• Sponsor guide
• Brand guidelines
• Logistics info
• Contracts

Team

Manage your team members:

• Add colleagues
• Assign access
• Manage permissions

Managing Your Profile

Company Information

Field	Description
Company Name	Organization name
Website	Company URL
Description	About your company
Industry	Business sector

Logo Upload

Requirements:

• Format: PNG, SVG, or JPG
• Size: Min 400x400px
• Background: Transparent preferred

To upload:

1. Go to Profile
2. Click logo area
3. Select file
4. Save

Contact Information

Field	Description
Primary Contact	Main person
Email	Contact email
Phone	Phone number

Social Links

Add your social presence:

• LinkedIn
• Twitter
• Facebook
• Instagram

Completing Tasks

View Tasks

1. Go to Tasks
2. See all assigned tasks
3. Check statuses and deadlines

Task Actions

Action	Description
View	See task details
Upload	Submit required files
Complete	Mark as done
Comment	Add notes

Uploading Files

For file-required tasks:

1. Open the task
2. Click "Upload"
3. Select your file
4. Add notes (optional)
5. Submit

Marking Complete

For non-file tasks:

1. Open task
2. Complete the requirement
3. Click "Mark Complete"
4. Task updates

Document Library

Available Documents

Document	Description
Sponsor Guide	Full instructions
Brand Guidelines	Logo usage rules
Booth Manual	Setup information
Schedule	Event timeline
Floor Plan	Venue layout

Downloading

1. Go to Documents
2. Find document
3. Click "Download"

Team Management

Adding Team Members

1. Go to Team
2. Click "+ Add Member"
3. Enter email
4. Set permissions
5. Send invite

Permissions

Level	Access
Admin	Full access
Editor	Profile and tasks
Viewer	Read only

Removing Members

1. Go to Team
2. Find member
3. Click "Remove"
4. Confirm

Free Tickets

Claiming Tickets

If your package includes free tickets:

1. Go to Tickets
2. View available tickets
3. Assign to team members
4. Submit

Ticket Assignment

Field	Description
Name	Attendee name
Email	Contact email
Ticket Type	From your allocation

Support

Getting Help

• Review documentation first
• Contact event organizers
• Use in-portal messaging

Contact Organizers

1. Go to Support or Help
2. Submit your question
3. Await response

Best Practices

Profile

• Complete all fields
• Upload high-quality logo
• Write compelling description
• Keep information current

Tasks

• Check portal regularly
• Complete tasks early
• Upload correct files
• Meet deadlines

Communication

• Respond promptly
• Ask questions early
• Provide updates

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