External Attendee Guide

Complete guide for external attendees participating in events via Kite.

Welcome, External Attendee!

As an external attendee, you have special access to networking features and meetings. This guide covers everything you need to make the most of your event experience.

What is an External Attendee?

External attendees are participants who:

• Are not employees of the organizing company
• Have been invited to participate in the event
• Have access to networking and meeting features
• Can view and build a personal agenda

Your Dashboard

Overview

Your dashboard shows:

• Upcoming events
• Scheduled meetings
• Your personal agenda
• Important announcements

Navigation

Section	Purpose
My Agenda	Your personal schedule
Meetings	Book and manage meetings
Schedule	Browse all sessions
Attendees	View other participants
Profile	Your information

Event Lifecycle Checklist

Phase 1: Before the Event

Register and Set Up Profile

• [ ] Accept your invitation
• [ ] Complete registration
• [ ] Fill in your profile
• [ ] Upload a professional photo
• [ ] Add your bio and social links

Explore the Event

• [ ] Review the event schedule
• [ ] Identify sessions of interest
• [ ] Note networking opportunities
• [ ] Check venue/virtual platform info

Plan Your Meetings

• [ ] Browse attendee directory
• [ ] Identify people to meet
• [ ] Send meeting requests
• [ ] Respond to incoming requests

Phase 2: Building Your Agenda

Review the Schedule

• [ ] Browse all sessions
• [ ] Filter by track or topic
• [ ] Check session levels
• [ ] Note room locations

Create Your Personal Agenda

• [ ] Add sessions to My Agenda
• [ ] Resolve any time conflicts
• [ ] Leave time for networking
• [ ] Include breaks

Sync Your Calendar

• [ ] Export agenda to Google Calendar
• [ ] Or sync to Outlook
• [ ] Verify times in your timezone
• [ ] Set up reminders

Phase 3: Networking Preparation

Complete Your Profile

• [ ] Professional headshot uploaded
• [ ] Bio describes your role/interests
• [ ] Company information added
• [ ] Contact preferences set

Schedule Meetings

• [ ] Send requests to key contacts
• [ ] Accept relevant incoming requests
• [ ] Block personal/travel time
• [ ] Confirm meeting locations

Phase 4: During the Event

Daily Checklist

• [ ] Check My Agenda each morning
• [ ] Review meeting schedule
• [ ] Note room changes
• [ ] Check for announcements

Networking

• [ ] Arrive early to meetings
• [ ] Exchange contact info
• [ ] Take notes on discussions
• [ ] Follow up on action items

Sessions

• [ ] Attend your selected sessions
• [ ] Engage with speakers
• [ ] Network during breaks
• [ ] Update agenda if needed

Phase 5: After the Event

Follow-Up

• [ ] Send thank you messages
• [ ] Connect on LinkedIn
• [ ] Share meeting notes
• [ ] Complete action items

Feedback

• [ ] Complete event survey
• [ ] Rate sessions attended
• [ ] Provide constructive feedback

Key Features

My Agenda

Build your personal schedule:

1. Go to Schedule
2. Click Add to My Agenda on sessions
3. View in My Agenda
4. Export to your calendar

Meeting Scheduler

Book 1-on-1 meetings:

1. Go to Meetings
2. Click New Meeting
3. Select a person
4. Choose time and location
5. Send request

Attendee Directory

Find people to connect with:

1. Go to Attendees
2. Browse or search
3. View profiles
4. Send meeting requests

Best Practices

Profile Tips

• Use a professional photo
• Write a clear, concise bio
• Include your interests/expertise
• Keep contact info current

Meeting Etiquette

• Send requests early
• Be specific about purpose
• Respect time limits
• Confirm before the event

Networking Success

• Prepare talking points
• Bring business cards (if in-person)
• Follow up within 24 hours
• Be genuine and helpful

Common Questions

How do I change my meeting time?

1. Go to My Meetings
2. Click on the meeting
3. Select Propose New Time
4. Send the request

Can I cancel a meeting?

Yes:

1. Open the meeting
2. Click Cancel
3. Optionally add a reason
4. The other person is notified

How do I sync my agenda?

1. Go to My Agenda
2. Click Export or Sync
3. Choose your calendar type
4. Follow the prompts

Who can see my profile?

Other event participants can see:

• Your name and photo
• Your bio
• Your company
• Meeting availability

Resources

• View Schedule
• Build My Agenda
• Book Meetings
• Calendar Sync

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Need Help? Contact event organizers or visit Support.