Meeting Scheduler

Schedule 1-on-1 meetings with other event participants.

Overview

The meeting scheduler enables:

• One-on-one meetings
• Group meetings
• Networking opportunities
• Business connections

Scheduling a Meeting

Step 1: Find Someone

1. Go to Attendees or Network
2. Browse the directory
3. Click on a profile

Step 2: Request Meeting

1. Click "Request Meeting"
2. Fill in details:

3. Click "Send Request"

Step 3: Await Response

The other person will:

• Receive notification
• Accept, decline, or propose new time
• You'll be notified of their response

Meeting Types

One-on-One

Private meeting:

• Just you and one other person
• Direct communication
• Business discussions

Group Meeting

Multiple participants:

• Add several people
• Coordinate schedules
• Group discussions

Managing Meetings

Your Meetings

View all your meetings:

1. Go to My Meetings
2. See upcoming and past
3. Filter by status

Meeting Statuses

Edit Meeting

Before it happens:

1. Open meeting
2. Click "Edit"
3. Change details
4. Save (notifies participants)

Cancel Meeting

1. Open meeting
2. Click "Cancel"
3. Optionally add reason
4. Confirm (notifies participants)

Responding to Requests

View Invitations

1. Go to My Meetings > Invitations
2. See pending requests

Accept

1. Open invitation
2. Review details
3. Click "Accept"
4. Meeting confirmed

Decline

1. Open invitation
2. Click "Decline"
3. Optionally add reason
4. Request rejected

Propose New Time

1. Open invitation
2. Click "Propose New Time"
3. Suggest alternative
4. Await their response

Meeting Locations

Physical Locations

Suggest specific places:

• "Coffee area, Hall B"
• "Networking lounge"
• "Booth #42"

Virtual Meetings

For online events:

• Include video link
• Zoom, Google Meet, etc.

Calendar Integration

Sync to Calendar

Accepted meetings can sync to:

• Google Calendar
• Outlook Calendar

Calendar Events

Meeting shows:

• Title
• Time
• Location
• Participants

Notifications

You'll Be Notified When

• Someone requests meeting with you
• Your request is accepted/declined
• Meeting time changes
• Meeting is canceled

Notification Methods

• In-app notification
• Email notification

Best Practices

Requesting Meetings

• Be clear about purpose
• Suggest specific time
• Allow flexibility
• Be professional

Meeting Etiquette

• Be on time
• Prepare talking points
• Be respectful of time
• Follow up after

Managing Your Calendar

• Don't overbook
• Leave buffer time
• Prioritize meetings
• Block personal time

For Organizers

Enable/Disable Meetings

1. Go to Settings > Features
2. Toggle "Meeting Scheduler"
3. Save

Meeting Settings

Configure:

• Meeting duration options
• Available time slots
• Location suggestions

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