Outlook Calendar Integration

Sync your Kite schedule with Microsoft Outlook Calendar.

Overview

Outlook integration enables:

• Schedule sync to Outlook
• Meeting synchronization
• Microsoft 365 compatibility
• Real-time updates

Setting Up

Connect Microsoft Account

1. Go to Settings > Integrations
2. Click "Connect Outlook"
3. Sign in to Microsoft account
4. Grant permissions
5. Select calendar

Permissions Requested

Kite requests access to:

• Read/write calendars
• Create calendar events
• Update calendar events
• Delete calendar events

What Gets Synced

Sync Items

Event Information

Synced events include:

• Title
• Date and time
• Location
• Description
• Participants (for meetings)

Using the Integration

For Attendees

1. Build your agenda in Kite
2. Sessions sync to Outlook
3. Meetings sync both ways

For Speakers

1. Get assigned to sessions
2. Sessions appear in Outlook
3. Meetings sync automatically

For Organizers

1. Build schedule in Kite
2. Enable sync for your calendar
3. See all events in Outlook

Managing Sync

Enable Sync

1. Go to Settings > Integrations
2. Toggle "Outlook Sync" on
3. Save

Disable Sync

1. Go to Settings > Integrations
2. Toggle "Outlook Sync" off
3. Save

Force Sync

1. Go to My Schedule
2. Click "Sync Now"
3. Changes pushed immediately

Calendar Selection

Choose Calendar

1. Go to Settings > Integrations
2. Click "Select Calendar"
3. Choose from your calendars
4. Save

Multiple Calendars

You can only sync to one calendar. Choose:

• Primary calendar
• Event-specific calendar
• Work calendar

Troubleshooting

Connection Issues

Can't connect:

• Clear browser cache
• Try different browser
• Check Microsoft account status

Token expired:

• Disconnect and reconnect
• Re-authorize permissions

Sync Issues

Events not appearing:

• Check sync is enabled
• Verify calendar selection
• Try manual sync

Wrong times:

• Check timezone settings
• Match Kite and Outlook timezones

Duplicates:

• Remove extra connections
• Delete duplicates manually

Disconnecting

Remove from Kite

1. Go to Settings > Integrations
2. Click "Disconnect" for Outlook
3. Confirm

Remove from Microsoft

1. Go to account.microsoft.com
2. Privacy > App permissions
3. Find Kite
4. Remove access

Work/School Accounts

Microsoft 365

Works with:

• Work accounts
• School accounts
• Personal accounts

Admin Approval

Some organizations require:

• Admin consent for apps
• Contact IT if blocked

Privacy

Data Access

Kite only accesses:

• Calendar you select
• Events it creates

Not Accessed

• Email
• Contacts
• Files
• Other calendars

Best Practices

Setup

• Use work calendar for business events
• Test with single event
• Verify timezone

Ongoing

• Keep connected
• Monitor sync
• Report issues

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