Calendar Integration

Sync your event schedule with Google Calendar and Outlook.

Overview

Calendar integration allows:

• Automatic schedule sync
• Personal agenda export
• Speaker schedule sync
• Meeting synchronization

Supported Platforms

Platform	Features
Google Calendar	Full two-way sync
Outlook Calendar	Full two-way sync
iCal	Export only

Google Calendar Integration

Setting Up

1. Go to Settings > Integrations
2. Click "Connect Google Calendar"
3. Sign in with Google
4. Authorize Kite access
5. Select calendar to sync

Permissions Requested

Kite requests:

• View calendars
• Create events
• Update events
• Delete events

What Syncs

Item	Direction
Schedule slots	Kite → Google
Personal agenda	Kite → Google
Meetings	Two-way

Sync Settings

Configure sync behavior:

Setting	Options
Auto-sync	On/Off
Sync frequency	Real-time / Hourly
Calendar	Select target calendar

Outlook Calendar Integration

Setting Up

1. Go to Settings > Integrations
2. Click "Connect Outlook"
3. Sign in with Microsoft account
4. Authorize Kite access
5. Select calendar

What Syncs

Item	Direction
Schedule slots	Kite → Outlook
Personal agenda	Kite → Outlook
Meetings	Two-way

iCal Export

Exporting Schedule

For calendars without direct integration:

1. Go to Schedule
2. Click "Export"
3. Select "iCal (.ics)"
4. Download file
5. Import to your calendar app

Export Options

Option	Description
Full schedule	All sessions
Personal agenda	Bookmarked only
Speaker schedule	Assigned sessions

For Attendees

Sync Personal Agenda

1. Log in to Kite
2. Build your agenda (bookmark sessions)
3. Go to My Schedule
4. Click "Sync to Calendar"
5. Choose Google or Outlook
6. Authorize if needed

Manual Export

1. Go to My Schedule
2. Click "Export"
3. Download .ics file
4. Import to any calendar

Session Reminders

Synced sessions include:

• Session title
• Time and duration
• Room location
• Speaker names
• Description

For Speakers

Speaker Schedule Sync

1. Log in as speaker
2. Go to My Sessions
3. Click "Sync to Calendar"
4. Your speaking slots sync

Session Details

Calendar events include:

• Your session title
• Presentation time
• Room/location
• Any notes

For Organizers

Event-Wide Sync

Sync all schedule changes:

1. Go to Settings > Integrations
2. Enable auto-sync
3. Changes propagate automatically

Manual Sync

Force sync when needed:

1. Go to Schedule
2. Click "Sync Now"
3. All calendars update

Meeting Synchronization

How It Works

When meetings are scheduled:

1. Creator's calendar updated
2. Invitee's calendar updated (if connected)
3. Changes sync both ways

Meeting Events Include

• Meeting title
• Time and location
• Participants
• Meeting notes

Troubleshooting

Sync Not Working

Check:

1. Integration still connected
2. Permissions granted
3. Target calendar selected
4. Auto-sync enabled

Try:

1. Disconnect and reconnect
2. Re-authorize permissions
3. Manual sync

Duplicate Events

If seeing duplicates:

1. Check for multiple connections
2. Verify calendar selection
3. Remove duplicates manually

Time Zone Issues

Events appear at wrong time:

1. Verify event timezone in Kite
2. Check calendar timezone
3. Ensure consistency

Privacy & Security

Data Accessed

Kite only accesses:

• Calendar events it creates
• Event times and details

Data Not Accessed

Kite never reads:

• Your other calendar events
• Contact information
• Emails

Disconnecting

To revoke access:

1. Go to Settings > Integrations
2. Click "Disconnect" for the service
3. Optionally remove from Google/Microsoft permissions

Best Practices

For Organizers

• Connect early in planning
• Test sync before publishing
• Monitor for issues

For Attendees

• Connect before building agenda
• Verify timezone settings
• Check sync after changes

For Speakers

• Sync immediately after assignment
• Verify session times
• Block travel time

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