Creating Your Schedule

Build a comprehensive event schedule with the visual schedule builder.

Quick Access (Organizers only)
Go to My Events → Select an event → Schedule (Organizer section)

Overview

The Schedule Builder allows you to:

Create time slots for sessions
Assign rooms and tracks
Link submissions to slots
Manage speakers

Prerequisites

Before building your schedule:

✓ Create rooms/venues
✓ Define session types (optional)
✓ Accept submissions (if using CFP)

Accessing the Schedule Builder

Open your event dashboard
Click "Schedule" in the sidebar
Select "Builder" or "Calendar" view

Creating Time Slots

Step 1: Select Time and Room

Click on the schedule grid at the desired time/room intersection
Or click "+ Add Slot" button

Step 2: Configure Slot Details

Field	Description	Required
Title	Session title	Yes
Start Time	When it begins	Yes
End Time	When it ends	Yes
Room	Assigned room	Yes
Session Type	Type of session	Recommended
Description	Session details	Optional

Step 3: Assign Content

Option A: Link to Submission

Click "Link Submission"
Search for accepted submission
Select the submission
Speaker auto-assigned

Option B: Custom Session

Enter title manually
Add description
Optionally add speakers

Step 4: Save

Click "Save" to create the slot.

Schedule Views

Calendar View

Visual representation:

Day view
Week view
Room columns

Navigation:

Click arrows to change days
Use date picker for specific dates
Zoom in/out for detail

List View

Chronological listing:

All sessions in order
Easy to scan
Quick editing

Room View

Organized by venue:

See each room's schedule
Identify gaps
Check capacity

Working with Slots

Editing a Slot

Click on the slot
Modify details
Save changes

Moving a Slot

Drag and drop:

Click and hold the slot
Drag to new time/room
Release to place

Manual edit:

Open slot details
Change time or room
Save

Deleting a Slot

Open the slot
Click "Delete"
Confirm deletion

Duplicating a Slot

Open the slot
Click "Duplicate"
Adjust details
Save

Session Types

Common session types:

Type	Typical Duration	Description
Keynote	45-60 min	Main stage presentations
Talk	30-45 min	Standard presentations
Lightning	10-15 min	Quick talks
Workshop	2-4 hours	Hands-on sessions
Panel	45-60 min	Group discussions
Break	15-30 min	Coffee/lunch breaks
Networking	30-60 min	Social time

Adding Speakers

From Submission

When linking a submission:

Primary speaker auto-added
Co-speakers included

Manual Assignment

Open the slot
Go to "Speakers" section
Click "+ Add Speaker"
Search and select
Save

Multiple Speakers

For panels or co-presented sessions:

Add all speakers
Set order if needed

Breaks and Special Slots

Adding Breaks

Create a new slot
Set title: "Coffee Break" or "Lunch"
Select "Break" session type
Set "All Rooms" if applicable

Registration/Check-in

Add slots for:

Registration desk open
Badge pickup
Welcome reception

Networking Sessions

Create dedicated time for:

Networking breaks
Birds of a feather
Sponsor activations

Schedule Conflicts

Detecting Conflicts

Kite warns you about:

Double-booked speakers
Overlapping sessions in same room
Capacity issues

Resolving Conflicts

When warned:

Review the conflict
Move one session
Change room assignment
Adjust timing

Publishing Your Schedule

Preview

Before publishing:

Click "Preview"
Review as attendees will see it
Check for issues

Publish

Go to Schedule Settings
Click "Publish Schedule"
Schedule becomes public

Unpublish

To hide the schedule:

Go to Schedule Settings
Click "Unpublish"

Best Practices

Planning

Start with keynotes/main sessions
Add breaks at regular intervals
Leave buffer between sessions
Consider travel time between rooms

Balance

Mix session types
Vary tracks/topics
Include breaks
Plan for different audiences

Timing

Element	Recommendation
Session gap	10-15 minutes
Coffee break	20-30 minutes
Lunch	60-90 minutes
Day start	9:00 AM
Day end	5:00-6:00 PM

Previous: Speaker Communication Next: Rooms & Tracks

Speaker Communication

Rooms & Tracks