Rooms & Tracks

Configure venues and organize your content into tracks.

Managing Rooms

What Are Rooms?

Rooms represent physical or virtual venues:

Conference halls
Breakout rooms
Workshop spaces
Virtual stages

Creating a Room

Go to Schedule > Rooms
Click "+ Add Room"
Configure room details:

Field	Description	Example
Name	Room identifier	"Main Hall"
Capacity	Number of seats	500
Type	Room category	Main Track
Icon	Visual identifier	—
Color	Schedule color	#7367F0

Click "Save"

Room Types

Type	Description	Use For
Main Track	Primary venue	Keynotes, main talks
Breakout	Smaller rooms	Parallel sessions
Workshop	Hands-on space	Workshops, tutorials
Hallway	Informal space	Networking, booths

Editing Rooms

Go to Schedule > Rooms
Click on the room
Modify details
Save changes

Deleting Rooms

Select the room
Click "Delete"
Confirm

Warning: Deleting a room removes it from all associated schedule slots.

Room Order

Rooms appear in the schedule in order:

Drag to reorder in room list
First room appears leftmost

Room Capacity

Setting Capacity

Edit the room
Enter the capacity number
Save

Capacity Tracking

Monitor session popularity:

Compare bookmarks to capacity
Identify popular sessions
Plan room assignments

Room Colors

Assigning Colors

Colors help identify rooms in the schedule:

Edit the room
Select a color
Save

Color Coding Strategy

Room	Color	Hex
Main Hall	Blue	#7367F0
Room A	Green	#28C76F
Room B	Orange	#FF9F43
Workshop	Purple	#9B59B6

Managing Tracks

What Are Tracks?

Tracks are content categories:

Cloud & Infrastructure
DevOps
Frontend
Data Science

Creating Session Types

Use session types as tracks:

Go to Schedule > Sessions
Click "+ Add Session Type"
Configure:

Field	Description
Name	Track name
Color	Display color
Description	Track description

Save

Assigning Tracks

When creating schedule slots:

Select the session type/track
Slot inherits track color
Attendees can filter by track

Room Features

Adding Room Details

Include relevant information:

AV equipment available
Accessibility features
WiFi information
Power outlets

Room Instructions

Provide speaker notes:

Main Hall:
- Lapel mic available
- Confidence monitor on stage
- 1080p projector
- Presenter timer on podium

Virtual Rooms

For online or hybrid events:

Creating Virtual Rooms

Add room as usual
Include streaming link
Note it's virtual in description

Virtual Room Details

Field	Example
Name	"Virtual Stage"
Type	Virtual
Link	Zoom/YouTube URL
Instructions	"Join 5 min early"

Room Layout Example

3-Track Conference

| Time  | Main Hall | Room A      | Room B      |
|-------|-----------|-------------|-------------|
| 9:00  | Keynote   |             |             |
| 10:00 | Talk 1    | Workshop A  | Talk 2      |
| 11:00 | Talk 3    | Workshop A  | Talk 4      |
| 12:00 | LUNCH     | LUNCH       | LUNCH       |
| 13:30 | Talk 5    | Workshop B  | Talk 6      |

Single Track Event

| Time  | Main Room        |
|-------|------------------|
| 9:00  | Welcome          |
| 9:30  | Talk 1           |
| 10:15 | Talk 2           |
| 11:00 | Break            |
| 11:30 | Talk 3           |

Best Practices

Room Planning

Assign popular sessions to larger rooms
Consider room proximity for track continuity
Plan for setup/teardown time
Include overflow options

Track Organization

Limit to 3-4 tracks
Group related topics
Consider audience overlap
Balance track popularity

Naming Conventions

Good names:

"Grand Ballroom"
"Innovation Lab"
"Cloud Track"

Avoid:

"Room 1" (not memorable)
"TBD" (confusing)
Very long names

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Creating Schedule

Time Slots