Sessions & Time Slots

Configure time slots and manage session details.

Understanding Time Slots

A time slot is a scheduled block containing:

• Start and end time
• Room assignment
• Session content
• Speaker(s)

Creating Time Slots

Quick Add

1. Click on the schedule grid
2. Slot appears at that position
3. Fill in details
4. Save

Detailed Add

1. Click "+ Add Session" or "+ Add Slot"
2. Complete the form:

Field	Description
Title	Session name
Description	Session details
Start	Start date/time
End	End date/time
Room	Venue assignment
Type	Session category
Speaker(s)	Presenter(s)

3. Save

Time Slot Properties

Basic Information

Property	Description
Title	Display name
Description	Full details
Visibility	Public or hidden

Scheduling

Property	Description
Date	Event day
Start Time	Beginning
End Time	Conclusion
Duration	Calculated automatically

Assignment

Property	Description
Room	Physical location
Session Type	Category/track
Submission	Linked proposal
Speakers	Presenters

Display

Property	Description
Color	Override display color
Icon	Session icon
Featured	Highlight session

Session Types

Standard Session Types

Type	Duration	Purpose
Keynote	45-60 min	Opening/closing talks
Talk	30-45 min	Standard presentations
Lightning	5-15 min	Quick presentations
Workshop	2-4 hours	Hands-on training
Panel	45-60 min	Group discussion
Fireside	30-45 min	Interview format

Break Types

Type	Duration	Purpose
Coffee Break	15-30 min	Refreshments
Lunch	60-90 min	Meal break
Networking	30-60 min	Social time
Registration	30-60 min	Check-in

Linking Submissions

Connect Accepted Talks

1. Create or edit a time slot
2. Click "Link Submission"
3. Search accepted submissions
4. Select the submission
5. Information auto-populates:
   • Title
   • Description
   • Speaker(s)

Unlink Submission

1. Open the time slot
2. Click "Unlink"
3. Submission reference removed
4. Content stays editable

Managing Speakers

Auto-Assigned Speakers

When linking a submission:

• Primary speaker added
• Co-speakers included

Manually Add Speakers

1. Open time slot
2. Go to "Speakers" section
3. Click "+ Add Speaker"
4. Search by name/email
5. Select speaker
6. Save

Remove Speaker

1. Open time slot
2. Find speaker
3. Click remove icon
4. Save

Speaker Order

For panels/multiple speakers:

1. Drag speakers to reorder
2. Order shown in schedule

Editing Time Slots

Change Time

Option 1: Drag and drop

1. Click and hold the slot
2. Drag to new position
3. Release

Option 2: Edit form

1. Open slot details
2. Change start/end times
3. Save

Change Room

1. Open slot details
2. Select different room
3. Save

Or drag slot to different room column.

Update Content

1. Open slot details
2. Edit title, description
3. Save

Bulk Operations

Select Multiple Slots

1. Hold Ctrl/Cmd and click slots
2. Or use checkboxes in list view

Batch Edit

With multiple selected:

• Change room
• Change session type
• Delete

Time Slot Templates

Save as Template

For recurring session formats:

1. Create a well-configured slot
2. Click "Save as Template"
3. Name the template

Use Template

1. Click "+ Add from Template"
2. Select template
3. Customize as needed
4. Save

Schedule Conflicts

Speaker Conflicts

Warning when:

• Speaker assigned to overlapping slots
• Travel time insufficient

Room Conflicts

Warning when:

• Overlapping sessions in same room

Resolution

1. View conflict details
2. Adjust timing
3. Change room
4. Reassign speaker

Best Practices

Session Length

Type	Recommended
Keynote	45 min
Standard Talk	30-40 min
Lightning Talk	10-15 min
Workshop	90-180 min
Panel	45-60 min

Time Buffers

Add gaps between sessions:

• 10-15 min between sessions
• Allow room transitions
• Time for Q&A overflow

Consistency

• Start times on consistent intervals (9:00, 10:00)
• Keep similar sessions at similar lengths
• Regular break schedules

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