Sponsor Guide

Maximize your sponsorship investment with Kite.

Welcome, Sponsor!

This guide helps you manage your sponsorship and engage with attendees.

Getting Started

Access Sponsor Portal

1. Receive invitation email
2. Click activation link
3. Create password
4. Access your dashboard

Sponsor Dashboard

Your dashboard shows:

• Package details
• Tasks and deadlines
• Documents
• Profile status

Your Package

View Benefits

1. Go to My Package
2. See included benefits:
   • Logo placement
   • Booth space
   • Speaking slots
   • Free tickets
   • Attendee access

Package Deliverables

What you need to provide:

• Company logo
• Description
• Contact information
• Booth materials

Managing Your Profile

Complete Profile

1. Go to Profile
2. Fill in all fields:

Field	Description
Company Name	Your organization
Logo	High-quality image
Description	What you do
Website	Company URL
Contact	Primary contact

3. Save

Logo Requirements

Spec	Requirement
Format	PNG or SVG
Size	Min 400x400px
Quality	High resolution
Background	Transparent preferred

Social Links

Add your presence:

• LinkedIn
• Twitter
• Facebook
• Website

Completing Tasks

View Tasks

1. Go to Tasks
2. See all deliverables
3. Check deadlines

Task List

Common tasks:

• Submit logo
• Provide bio
• List booth staff
• Ship materials
• Assign tickets

Complete Tasks

1. Open task
2. Upload file or confirm
3. Submit
4. Task marked complete

Meet Deadlines

• Check dates regularly
• Submit early
• Request help if needed

Free Tickets

Your Allocation

Based on package:

• See number of tickets
• Assign to your team

Assign Tickets

1. Go to Tickets
2. Click "Assign"
3. Enter names and emails
4. Submit

Ticket Recipients

Recipients receive:

• Registration confirmation
• QR code
• Event details

Document Library

Access Documents

1. Go to Documents
2. Find available files:
   • Sponsor guide
   • Booth manual
   • Event schedule
   • Floor plan

Download

1. Click document
2. Download to device

Team Management

Add Team Members

1. Go to Team
2. Click "+ Add Member"
3. Enter email
4. Set permissions
5. Invite

Permissions

Role	Access
Admin	Full access
Editor	Profile and tasks
Viewer	Read only

At the Event

Booth Setup

• Arrive at setup time
• Follow booth manual
• Test equipment
• Brief staff

Engaging Attendees

Tips for success:

• Be approachable
• Offer value (demos, content)
• Scan badges
• Schedule meetings

Lead Collection

• Use badge scanning
• Record interactions
• Qualify leads
• Plan follow-up

Post-Event

Export Leads

1. Go to Leads (if available)
2. Download contacts
3. Import to CRM

Follow-Up

• Contact within 48 hours
• Reference conversations
• Provide promised info
• Track conversions

Feedback

Share with organizers:

• What worked
• What could improve
• Future interest

Best Practices

Before Event

• [ ] Complete profile early
• [ ] Submit materials on time
• [ ] Assign tickets
• [ ] Brief booth staff
• [ ] Review attendee list

During Event

• [ ] Engage actively
• [ ] Collect quality leads
• [ ] Attend sessions
• [ ] Network broadly
• [ ] Be professional

After Event

• [ ] Export leads
• [ ] Follow up promptly
• [ ] Track ROI
• [ ] Provide feedback

Getting Help

Contact Organizers

1. Go to Support
2. Submit question
3. Await response

Common Issues

Issue	Solution
Can't log in	Reset password
Missing documents	Contact organizers
Task unclear	Ask for clarification

Resources

• Sponsor Packages
• Task Management
• Sponsor Portal
• Document Management

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