Speaker Guide

Everything you need to know about speaking at events using Kite.

Welcome, Speaker!

This guide helps you navigate the submission process and prepare for your presentation.

Submitting a Talk

Find the CFP

1. Get the CFP link from the event
2. Or find it on the event website
3. Click "Submit a Proposal"

Complete the Form

Fill in all required fields:

Field	Tips
Title	Clear, compelling, specific
Abstract	What attendees will learn
Bio	Your relevant experience
Level	Beginner/Intermediate/Advanced

Submit

1. Review your submission
2. Click "Submit"
3. Receive confirmation

Tracking Your Submission

Check Status

1. Log in to Kite
2. Go to My Submissions
3. View status

Submission Statuses

Status	Meaning
🆕 New	Under review
✓ Accepted	Talk approved!
✗ Declined	Not selected
⏳ Pending	Awaiting your confirmation
✔️ Confirmed	You're all set

Status Notifications

You'll receive emails when:

• Submission received
• Status changes
• Action needed

After Acceptance

Confirm Participation

When accepted:

1. Receive acceptance email
2. Click confirmation link
3. Confirm you can speak
4. Status updates to "Confirmed"

If You Can't Attend

If you need to decline:

1. Respond promptly
2. Click decline link
3. Optionally explain reason
4. Let organizers find replacement

Preparing Your Talk

Information Needed

Organizers may request:

• Final title (if changed)
• Updated abstract
• Presentation slides
• AV requirements

Uploading Slides

1. Go to My Submissions
2. Find your talk
3. Click "Upload Slides"
4. Select file (PDF, PPTX)
5. Submit

Slide Deadlines

• Check organizer requirements
• Submit before deadline
• Allow time for review

Your Schedule

View Your Session

1. Go to My Schedule or My Sessions
2. See your time slot
3. Check room assignment

Session Details

Info	Where to Find
Date/Time	Schedule view
Room	Schedule view
Duration	Session details
AV setup	Organizer communication

Calendar Sync

Add to your calendar:

1. Go to My Schedule
2. Click "Add to Calendar"
3. Select Google or Outlook
4. Session syncs

At the Event

Before Your Session

• Arrive early
• Find your room
• Test equipment
• Meet moderator/host

Presentation Tips

• Start on time
• Engage audience
• Watch the clock
• Allow for Q&A

After Your Session

• Be available for questions
• Network with attendees
• Collect feedback

Adding Co-Speakers

Add During Submission

1. In submission form
2. Click "+ Add Co-Speaker"
3. Enter their email
4. They receive invite

Add After Submission

1. Go to My Submissions
2. Edit submission
3. Add co-speaker email
4. Save

Co-Speaker Role

Co-speakers can:

• View submission
• See schedule
• Update their profile

Profile Management

Complete Your Profile

For event materials:

1. Go to Profile
2. Add/update:
   • Professional photo
   • Current bio
   • Social links
3. Save

Why It Matters

Your profile appears in:

• Event website
• Schedule
• Speaker directory

Common Questions

Can I edit my submission?

After submission:

• Some events allow edits
• Contact organizers if needed

When will I hear back?

• Check CFP page for timeline
• Typically 2-4 weeks after CFP closes

What if I need to cancel?

• Contact organizers ASAP
• Be professional and apologetic
• Help find replacement if possible

What about travel/accommodation?

• Check event policy
• Ask organizers
• May vary by event

Resources

• Setting Up CFP (how CFPs work)
• Calendar Integration
• Networking

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